The Art of Holding Effective and Engaging Meetings

Authentic Engagement and Effective Communications

 

Thursday, 12/16/21 ⋅2:00-3:00pm
Thursday, 1/21/22 ⋅1:00-2:00pm

This training teaches the art and science of designing and leading meetings and conversations that are inspirational, productive, and transformative. 

VIRTUAL TRAININGS ON ZOOM

GETTING FAMILIAR WITH ZOOM & MS TEAMS
(Resources for you and your clients)

√ • Upgrade to the latest Zoom version
√ • Getting Started with Zoom
√ • Zoom Meeting-Participant Guide
√ • Joining a Meeting on Zoom
√ • Zoom Cheat Sheet

√ • Microsoft Teams help & learning

 

RECOMMENDED READING & VIEWING

e-book to download

 

doodly VIDEO: INTRO TO THE CONVENING WHEEL (turn on your sound]

Session 1

Homework for Session 2

1. Introduction, Overview

2. The Architecture of Great Virtual Meetings

3. Creating the Container for Presence
"Webside Manner": online presence

A1 At the Heart of the Matter: Purpose
A2 Clarifying Intent: My intentions are aligned with my purpose
A3 The Invitation: Why should they come?
A4 Setting Context: The Meeting Agenda
A5 Creating the Container: Creating safe spaces

CONVENING Convening is different from facilitation. By definition, facilitation is 'the process of making things easy or easier.'  
Conveners plan and design for wholeness and authentic engagement, and invite participants to co-create the highest possible outcome for a meeting or gathering. Engaged collaboration is a natural outcome.

 

1. Familiarize yourself with the Convening Wheel
the Convening Wheel “Doodly” video gives a brief overview. Click on the image above with the heart in the center.
• Convening Wheel

2. Make a list of your top 2-3 key meetings or gatherings that are or may be scheduled by mid-January.

  • What works well now that you want to build on?

  • What would you change?

  • What is something new that you would like to try?

  • How are your meetings an expression of your leadership values?

3. You are invited to create a “Case Study” to explore designing for the meetings identified in #2.
Please use one of the forms below for your design.
In the January 21 session we will discuss learnings from this exercise.

• Case Study Worksheet-simplified (PDF)
• Case Study Worksheet-simplified (Word.docx download)
• Case Study Worksheet -expanded (PDF)
• Case Study Worksheet -expanded (Word.docx download)

Session 2

1. Conversation & Collaboration
Your “Webside Manner”
The Challenges

A6 Hearing All the Voices: inviting participation
A7 Essential Conversation: engaging through finding shared purpose
A8 Creation: recognizing and harvesting what is being created together
A9 Commitment to Action: Accountability and commitment

2. Your Case Study

Your Case Study
We will discuss your learnings using one of the worksheets above.

  • How is your meeting design an expression of your leadership values?

  • What works well now that you want to build on?

  • What would you change?

  • What is something new that you would like to try?

Resources
• Checklist for Exceptional Meetings
• Checklist for Exceptional Virtual Meetings

What resources do you give your people?
MN-HEQ-CoP Community Guidelines: Haley’s Meeting Setup

CLICK TO VIEW PDF

 

CLICK TO VIEW PDF

 

convening wheel: 9 steps to collaboration

Order the book here

OUTCOMES

Skills:  

  • Being a convener: create the space for depth, safety. Get to the Heart of the Matter;

  • Case Study structure for building great meetings.

Behaviors:

  • The power of intentional, active listening

  • The power of hearing all the voices

  • The importance of transitions: pause to recenter, refresh, refocus

  • Increased emotional intelligence

    • Increased self-awareness;

    • Increased awareness of others.

Keep up-to-date with fellow conveners, convening news, and best practices.

CPL Essential Conversations: ENGAGE - ELEVATE - ACTIVATE
Mondays, 8:00-9:30AM Central US . FREE .

Conscious & Purposeful Conversations

Begin your week in a community of support and collaboration.

  • Be inspired by fellow purposeful leaders and change agents.

  • Set your intention for the week to have a positive impact with those you serve.

JOIN CPL COMMUNITIES: find a community of allies . free .

NEW! ART OF CONVENING SELF-PACED LEADERSHIP COURSE